Requesting time off is done through your timekeeping Employee Self Service Portal. This article explains how to request time off, as well as well as other related items, including how to receive email notifications related to your request.
Requesting Time Off
Access the Employee Portal with your timekeeping login and password.
Choose Time Off icon at the top of the page.
Click the Request Time Off button, or click on the time off type (as shown in the above image) and you'll see the following module.
Click in the Select Dates field and use the calendar to choose the days of your request. If you are requesting a single day, just click the day twice. Once you've chosen the dates, click Done.
Use the Time Off Type field to choose the category for your request, (i.e. Sick, Vacation, PTO, etc).
Select the amount of hours to use for each day. If you need to adjust the hours for each day individually, you can do so now.
Click Request Time Off and you're done. The request will be in a pending state until your supervisor approves it.
If your request spans a weekend, the system will default Saturday and Sunday to 0 hours, regardless of how many hours you entered in the Hours per day field. If you need to use paid leave hours on either of those days, just turn off the toggle labeled Set Weekend Hours to Zero.
Viewing the Time Off Calendar
Previous versions of our software had an optional calendar that would show the approved time off of co-workers in your department. Those requests will now be shown to you after you choose the days of your request and only for the dates that coincide with your request.
Edit Hours Manually
This feature is used for altering the hours used on multi-day requests, as well as specifying times for a partial day request.
Use the Edit Hours Manually toggle to show each day of your request.
Under each day, you can choose to either a) enter the amount of hours you wish to use for that particular day or b) use the dropdown to select specific times for your request. Once you have chosen your times, click outside the popup to register the change.
Continue the process for any additional days and click Request Time Off when you are finished.
Conditionally Approved Requests
If you submit a request and your supervisor conditionally approves the request, it means they have made a change and you need to accept their changes before the request is officially approved.
If you have setup email notifications, you will be notified when a request is conditionally approved. Once you take action through the Employee Portal, the request will be added to your time card.
Withdrawing a Request
When a request is Pending or Approved, you still have the option to cancel the request using the Withdraw option.
This purges the request from the time card, and it will show as cancelled in your Request History. Your manager will not be notified that you withdrew the request.
Email Notifications for Time Off Requests
In order to receive an email when action is taken on your request, to the Personal Information tab of the Employee Portal and make sure you have:
an email address